Office Storage Tips That Make You More Productive

Office Storage Tips That Make You More Productive

After a long day at work, all you want to do is shut the laptop off, dump the huge pile of paper work in the drawer and run home. Well pretty much all of us are in the same boat. You then wonder how the other colleagues have everything so well managed. Well it is simple; they are organised and time conscious.
There are a number of business storage experts in Mumbai out there that help you clean up your office documents. A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Business Storage in Mumbai

(Image source – Pexels)

We have compiled a few simple organization tips that will bring the best out of you!

Spare a few minutes every day to rearrange your workspace and keep it fresh and lively. You will later be happy with this small disciplined approach that will trickle down to your job too.

Great Tips to Organize Your Office Space

  1. One at a time – At a workplace, there are plenty of projects you’re involved in. This leads to clutter, less space and more panic. Make use of the shredder installed in the office. Look around. Sift through the old documents and shred them away. Sometimes a couple of decorations from last year’s party are still on your desk. Do away with it.
  2. Dissect the workspace – Congratulations on the new big office, now aim for organization and productivity. Have a mental picture of your office space. For eg: You’ll probably have a main desk, then a corner for the shelves and binders. Dedicate a space in your office with great ease.
  3. Label everything – Visit your local hardware store and you will get a label maker for cheap. Give all the important areas of your workspace a small label. For example: Label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.
  4. Filing system – We have all moved to a digital world. So if one visits an office, you will see more desktops and laptops. Alternatively, if you do store older important business storage documents, by putting on a label, the next time you can find it in a jiffy. Make sure you are doing regular back-ups.
  5. Clear desk – This should be your first job. Just remove everything from your desk that doesn’t need to be there. Keep only the essentials or daily use. What you do with the rest of the things, well place them in their right places.

Warehouse Storage in Mumbai

(Image source – Pexels)

6. Organize your table-top – Make use of food containers to place your things. It is a great way to save money, get things organised and two thumbs up on utilizing everything.

7.Organize your drawers – Put items used together in the same drawer space, sticky pads with notepads, etc. Use drawer organizers for little items – paper clips, tacks, etc. If you have read our previous office blog posts, we have covered a little bit of business storage in Mumbai tips for you.

8.Clear that tower of folders – So the process of organization has set in. Now it is up to you to follow it graciously and to the letter. If at a time there is a huge pile suddenly emerging, go through them and put it in the appropriate place.

9. Archive files and weekly filing – After you complete a project, remember to archive it in your file vault. This way you automatically increase the space on your desk. Another practice is to file weekly so you start with a fresh slate every Monday.

10. Others and more – There are other plenty tips you can find online. This mammoth task will pay off for sure. You will increase your work efficiency, manage time better and get rewarded that promotion at last.

Business Storage in Mumbai

(Image source: Pexels)

For any business storing concerns you have, give us a call at BoxMySpace on 8767252252  and we would be glad to help you out.

Until then,

Happy Boxing!

Records Management in Bangalore – yes or no?

Records Management in Bangalore – yes or no?

“Records management is knowing what you have, where you have it and how long you have to keep it.”

People sometime do not understand what records management is all about – they want their organization needs to be met without any hassle. To make things simpler we have this guide which pretty much should clear your misunderstandings.

Bangalore tops the list when it comes to setting up a business. These Fortune 500 companies have plenty of physical copies of documents. These documents eat up office space and hamper work productivity. The solution to this problem is to instill a record management system in Bangalore.

record management in Bangalore

(Image source: Google)

Records management in Bangalore is a service specifically designed for storing and managing documents, usually in cardboard boxes. There are a number of firms that provide this service. One of which is BoxMySpace. They have a secure warehouse and a strong racking system so boxes can be stacked efficiently. They barcode every box so you can track it on a central database. This allows clients to get items from storage all within a few clicks. The client just needs to pick the time and date for delivery.

Here is a look at the pros and cons of Records Management

The Security

When choosing a firm that deals in record management in Bangalore. One needs to do the basic hygiene checks. So what does one look for? The facility should have a 24/7 security staff and CCTV system. The second point is because one is storing important documents, climate control is primary, so that the documents do not get damaged with time. Because one is not allowed inside the room, a viewing room for your boxes or documents is essential.

The Cost

It all comes down to this. The ONE and ONLY query. How big a whole will it burn into the pocket? Space is premium in a country like India. Therefore, pricing will be steep for sure.  However, it is cheaper to use the services of records management for document storage. Certain firms give you a price by the space you use or the number of boxes used or a combination of both. It is best to always take a little more space because you never know when storage space could increase or decrease. The firms are normally flexible in that sense.

Record management in Bangalore

(Image source: Google)

The Environment

When storing documents, the loss of physical document damage or decay is a potential problem. Therefore, to ensure they last, paper documents should ideally be stored in cooler temperatures, without much humidity, and a proper ventilation system in place. One should also check the protection of documents against natural calamities i.e. floods, fire or any other. Finally one needs to check if the facility has a raised platform. This will help the documents from getting wet/moist and reducing the risk of damage.

The Convenience

Records management in Bangalore is therefore designed to be a simple and convenient solution. Gone are the days when you were hassled of retrieving documents and files. Pick up the phone or go online and get the boxes delivered at the doorstep. At BoxMySpace, we deliver the documents at the designated time so you do not miss that meeting.

We hope that most of your questions have been answered. Record management irons out the creases that organisations suffer from over the years.

Records management in Bangalore

(Image source: Google)

For more answers don’t hesitate to get in touch with us. Just contact us today.

Until then happy boxing!