Office Storage Tips That Make You More Productive

Office Storage Tips That Make You More Productive

After a long day at work, all you want to do is shut the laptop off, dump the huge pile of paper work in the drawer and run home. Well pretty much all of us are in the same boat. You then wonder how the other colleagues have everything so well managed. Well it is simple; they are organised and time conscious.
There are a number of business storage experts in Mumbai out there that help you clean up your office documents. A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Business Storage in Mumbai

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We have compiled a few simple organization tips that will bring the best out of you!

Spare a few minutes every day to rearrange your workspace and keep it fresh and lively. You will later be happy with this small disciplined approach that will trickle down to your job too.

Great Tips to Organize Your Office Space

  1. One at a time – At a workplace, there are plenty of projects you’re involved in. This leads to clutter, less space and more panic. Make use of the shredder installed in the office. Look around. Sift through the old documents and shred them away. Sometimes a couple of decorations from last year’s party are still on your desk. Do away with it.
  2. Dissect the workspace – Congratulations on the new big office, now aim for organization and productivity. Have a mental picture of your office space. For eg: You’ll probably have a main desk, then a corner for the shelves and binders. Dedicate a space in your office with great ease.
  3. Label everything – Visit your local hardware store and you will get a label maker for cheap. Give all the important areas of your workspace a small label. For example: Label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.
  4. Filing system – We have all moved to a digital world. So if one visits an office, you will see more desktops and laptops. Alternatively, if you do store older important business storage documents, by putting on a label, the next time you can find it in a jiffy. Make sure you are doing regular back-ups.
  5. Clear desk – This should be your first job. Just remove everything from your desk that doesn’t need to be there. Keep only the essentials or daily use. What you do with the rest of the things, well place them in their right places.

Warehouse Storage in Mumbai

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6. Organize your table-top – Make use of food containers to place your things. It is a great way to save money, get things organised and two thumbs up on utilizing everything.

7.Organize your drawers – Put items used together in the same drawer space, sticky pads with notepads, etc. Use drawer organizers for little items – paper clips, tacks, etc. If you have read our previous office blog posts, we have covered a little bit of business storage in Mumbai tips for you.

8.Clear that tower of folders – So the process of organization has set in. Now it is up to you to follow it graciously and to the letter. If at a time there is a huge pile suddenly emerging, go through them and put it in the appropriate place.

9. Archive files and weekly filing – After you complete a project, remember to archive it in your file vault. This way you automatically increase the space on your desk. Another practice is to file weekly so you start with a fresh slate every Monday.

10. Others and more – There are other plenty tips you can find online. This mammoth task will pay off for sure. You will increase your work efficiency, manage time better and get rewarded that promotion at last.

Business Storage in Mumbai

(Image source: Pexels)

For any business storing concerns you have, give us a call at BoxMySpace on 8767252252  and we would be glad to help you out.

Until then,

Happy Boxing!

Filing in for the better.

Filing in for the better.

Do you come in one day in your office and there is a heap of files stacked up and about to crash like the tower of Hanoi? Well statistics say, 8 out of 10 people working in a cubicle end up cramped for room and that in turn affects your productivity.
But before this hara-kiri can happen, it is imperative that you spend some time sorting through your junk and straightening it out.

This week we are focusing on file storage solutions. So it is time to squelch the struggle against paper struggle with these smart and systematic ways to get files/documents organised.

Manage And Track

Many professionals have followed one simple rule of organization. If you want your documents to be organised in a proper manner, you have to number them down. After you do this easy indexing job, the excuse of “I do not remember where I put that file.” Or, “I think I have misplaced an important file.” We are now living in the digital age where you can easily search your file through keywords. Implementin g this method helps you find what you need, when you need it and in the shortest amount of time!

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(Image source: Pixabay)

Group Your Documents

You do not need all the files ALL THE TIME. So annual reports, quarterly checks on the organisation, flowcharts can be easily stored for longer periods of time. So, you may want to store all files of one type together or perhaps all files pertaining to a particular project or client. It is also important that you diligently follow a storage process; it will be then suitable for both the parties, if not then you create more problems than you had before.

Take your time. Your files aren’t running away from you. Try to go a level deeper if you have a large volume of data that must be retained. As we mentioned earlier, if you have a large volume files within your organisation, then categorising and storing on a yearly basis is the way to go.

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(Image source: Pixabay)

Make Time

We are all good at procrastinating. Hell, we would do anything to put off something we do not love. It the same when we need to sort through our files and keep them organised. The file storage solution becomes a “when there’s time, I will look at it” job.
What if we could sort files during our downtime. We are not machines and hence we do drift away from our main work from time to time. Spending thirty minutes every now and then during the day, one can easily establish a file management system. Nowadays, there are companies that help with file storage solutions.

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(Image source: Pixabay)

To end this post, it is time to make changes in the way you approach your work. This positive step will lead to better productivity and a balanced work-life. We guarantee it.

If you’re looking for file storage solutions, we at BoxMySpace offer such unique services that will guarantee you peace of mind.

Let us know in the comments section below the other methods you use to get your file storage organised.