Filing in for the better.

Filing in for the better.

Do you come in one day in your office and there is a heap of files stacked up and about to crash like the tower of Hanoi? Well statistics say, 8 out of 10 people working in a cubicle end up cramped for room and that in turn affects your productivity.
But before this hara-kiri can happen, it is imperative that you spend some time sorting through your junk and straightening it out.

This week we are focusing on file storage solutions. So it is time to squelch the struggle against paper struggle with these smart and systematic ways to get files/documents organised.

Manage And Track

Many professionals have followed one simple rule of organization. If you want your documents to be organised in a proper manner, you have to number them down. After you do this easy indexing job, the excuse of “I do not remember where I put that file.” Or, “I think I have misplaced an important file.” We are now living in the digital age where you can easily search your file through keywords. Implementin g this method helps you find what you need, when you need it and in the shortest amount of time!

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(Image source: Pixabay)

Group Your Documents

You do not need all the files ALL THE TIME. So annual reports, quarterly checks on the organisation, flowcharts can be easily stored for longer periods of time. So, you may want to store all files of one type together or perhaps all files pertaining to a particular project or client. It is also important that you diligently follow a storage process; it will be then suitable for both the parties, if not then you create more problems than you had before.

Take your time. Your files aren’t running away from you. Try to go a level deeper if you have a large volume of data that must be retained. As we mentioned earlier, if you have a large volume files within your organisation, then categorising and storing on a yearly basis is the way to go.

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(Image source: Pixabay)

Make Time

We are all good at procrastinating. Hell, we would do anything to put off something we do not love. It the same when we need to sort through our files and keep them organised. The file storage solution becomes a “when there’s time, I will look at it” job.
What if we could sort files during our downtime. We are not machines and hence we do drift away from our main work from time to time. Spending thirty minutes every now and then during the day, one can easily establish a file management system. Nowadays, there are companies that help with file storage solutions.

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(Image source: Pixabay)

To end this post, it is time to make changes in the way you approach your work. This positive step will lead to better productivity and a balanced work-life. We guarantee it.

If you’re looking for file storage solutions, we at BoxMySpace offer such unique services that will guarantee you peace of mind.

Let us know in the comments section below the other methods you use to get your file storage organised.

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